Guides & Practical Tips
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July 21, 2024

How to Email a Video and Embed It in Your Emails

Itai Rave
Itai Rave

Emailing videos has become an essential skill for marketers, content creators, and anyone wanting to share engaging content quickly and easily. Whether you're looking to send a video directly or embed it within an email, this guide will show you how to do it seamlessly. We’ll cover everything from compressing videos for email to embedding them in Outlook or Gmail.

How to Send a Video Through Email

Sending a video via email is straightforward, but there are a few key steps to ensure the process goes smoothly. Here's how you can do it:

  1. Compress the Video
    • Large video files can be challenging to send via email. Compressing the video will make it smaller and easier to attach.
    • Use Uplifted’s video-first Digital Asset Management (DAM) system for free video compression, making it simple to prepare your video for email.
    • Aim to keep the video size under 25MB, as most email services have this limit.
  2. Attach the Video to Your Email
    • Once compressed, attach the video file to your email just as you would with any other file.
    • In Gmail, click on the paperclip icon and select your video file. For Outlook, click on 'Attach File' and choose your video.
  3. Write a Compelling Subject Line and Message
    • Your subject line should grab attention. Try something like "Watch Our Latest Video!" or "Check Out This Quick Tutorial."
    • Keep the email body brief but informative. Let the recipient know what the video is about and why they should watch it.

How to Compress a Video for Email

To ensure your video reaches its destination without issues, compressing it is crucial. Here's a step-by-step guide:

  1. Choose Uplifted’s Video Compression Tool
    • Use Uplifted’s video-first Digital Asset Management (DAM) system for free video compression.
  2. Select the Video File
    • Open Uplifted’s DAM system and upload your video file.
  3. Adjust Settings for Compression
    • In Uplifted’s DAM system, select the preset that suits your needs. For email, choose a setting that reduces the file size without compromising too much on quality.
  4. Export the Compressed Video
    • Choose a destination folder and save the compressed video. The compressed video will be ready in a few minutes.

How to Embed a Video in Outlook Email

Embedding a video directly into your Outlook email can make it more engaging. Here’s how you can do it:

  1. Upload Your Video to a Hosting Service
    • Since most email clients don’t support direct embedding of videos, upload your video to a platform like YouTube or Vimeo.
  2. Copy the Embed Code
    • On YouTube, go to the video, click "Share," then "Embed." Copy the embed code.
  3. Insert the Video in Outlook
    • Open a new email in Outlook.
    • Click on the “Insert” tab, then “Insert Video.”
    • Paste the embed code you copied.
  4. Send the Email
    • Finish composing your email and hit send. The recipient will see a thumbnail of the video that links to the hosted video.

How to Embed a YouTube Video in Email

Embedding a YouTube video in an email is an excellent way to share content without worrying about file sizes. Here’s how:

  1. Find the YouTube Video
    • Go to the YouTube video you want to share.
  2. Get the Shareable Link
    • Click on "Share" below the video and copy the provided link.
  3. Embed the Video in Your Email
    • If you’re using Gmail, compose a new email and click on the paperclip icon to attach the link.
    • For Outlook, you can follow the same steps as embedding a video by pasting the YouTube link.
  4. Include a Play Button
    • To make it clear that it's a video, add a play button image over the video thumbnail. This can increase the click-through rate.

Tips for Successful Video Emails

  • Keep Videos Short: Aim for videos that are 1-2 minutes long. This increases the chances of them being watched fully.
  • Use Engaging Thumbnails: A captivating thumbnail can make a big difference in getting your email opened and the video watched.
  • Test Before Sending: Always send a test email to yourself to ensure the video appears and plays correctly.
  • Provide Context: Give a brief description of what the video is about to entice your recipients to watch.


By following these steps, you can easily send and embed videos in your emails, making your communication more engaging and effective. Whether you're sending a video through email or embedding it within the body, these techniques will help you get your message across in a visually appealing way.

Remember, compressing your video ensures it reaches your recipient without any hiccups, and embedding videos can make your emails more interactive. Try these methods today and enhance your email marketing strategy with the help of Uplifted's free video compression and Digital Asset Management system!

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